Request: Selwyn Court boiler repair
Boiler repair waiting for a second bid Owner limit $1,500 per job Record as of Sep 28, 2026
Every repair above the owner limit goes to the trustee as one request: the quote, the bids, the limit that applies and how long the decision has taken. This request covers the Selwyn Court boiler repair, the oldest open approval at 9 days. Prepared by Luis Navarro, property manager at Moorcroft Property Management, for Lydia Calloway, trustee of the Calloway Family Trust.
- Building and area
- Selwyn Court, boiler room
- Vendor
- Brightfield Heating
- Quote
- $7,800
- Bids received
- 1, and the trust requires 2 above $5,000
- Owner limit
- Owner approval needed above $1,500 per job
- Status
- Waiting for bid
- Raised
- Sep 19, 2026, waiting 9 days on Sep 28
- Approver
- Lydia Calloway, trustee
- Request owner
- Luis Navarro, property manager
- Priority
- Urgent, because heating season starts on Oct 15
The rules that decide the route
The trust sets two thresholds. A job above $1,500 needs the owner's approval before work is booked. A job above $5,000 also needs a second bid, so the owner can compare before deciding. Moorcroft aims to put a complete request in front of Lydia and to record the decision within two days.
| Quote for one job | What the owner receives | Who decides | Target |
|---|---|---|---|
| Up to $1,500 | Nothing to approve. The job is reported in the monthly owner report | Property manager | Booked the same day |
| Above $1,500 up to $5,000 | One written quote with the approval request | Lydia Calloway | Decision within 2 days |
| Above $5,000 | The quote and a second written bid, side by side | Lydia Calloway | Decision within 2 days of the second bid |
| Urgent or unsafe | A temporary repair kept under $1,500, then the full request | Property manager first, then Lydia | Temporary step the same day |
How long September decisions took
Seven repairs above the $1,500 limit at the three Calloway buildings needed Lydia's approval in September. The chart groups them by days from request to decision: 1 on the same day, 3 within 1 to 2 days, 1 in 3 to 5 days and 2 in over 5 days.
Four of the seven were decided within two days: Drain camera survey (same day), Apartment turnover flooring (1 day), Elevator door sensor (1 day) and Water heater replacement (2 days). Three waited longer. The two slowest are the Selwyn Court boiler repair and the Ashdown Lofts roof membrane repair.
| Request | Building | Quote | Bids | Days to decision | Status |
|---|---|---|---|---|---|
| Boiler repair | Selwyn Court | $7,800 | 1 | 9 | Waiting for bid |
| Roof membrane repair | Ashdown Lofts | $12,400 | 2 | 6 | Approved Sep 14 |
| Shop front glazing | Ashdown Lofts | $6,200 | 2 | 4 | Approved Sep 14 |
The tile below counts the requests decided within two days. It is the measure Moorcroft reports to the trust each month.
Why the boiler request cannot be approved yet
The other two Calloway requests above $5,000 had both bids in hand when they went to Lydia.
- Boiler repair: bids in hand, 1 of 2 needed
- Roof membrane repair: bids in hand, 2 of 2 needed
- Shop front glazing: bids in hand, 2 of 2 needed
When the second bid arrives, Lydia has four ways to decide. Whichever she picks, the decision date goes into the record, so the days to decision stay accurate.
| Option | When it fits | What happens next |
|---|---|---|
| Approve the lower bid | Both bids cover the same work | Luis books the vendor and records the decision date |
| Approve with a condition | The work needs a start date before Oct 15 or a warranty term | Luis confirms the condition with the vendor before booking |
| Ask for a revised bid | The two bids cover different work | Luis requests the revision and the days keep counting |
| Decline | Lydia does not want the repair done | The temporary repair stays and Luis reports the risk before Oct 15 |
- Request raised for the $7,800 quote, Sep 19
- Second bid requested by Luis Navarro
- Temporary repair under the owner limit approved by Lydia, Sep 28
- Second bid brought to Lydia, before Oct 15
- Lydia decides and the decision date is recorded
- Permanent repair booked with the approved vendor
"I would rather wait for the second bid than sign a $7,800 repair on one number. Keep the building safe in the meantime and bring me both bids before October 15."
Lydia Calloway, Trustee, Calloway Family Trust
Next steps
Open items from the approvals above, with owners
- Request the second bid for the Selwyn Court boiler repair. Owner: Luis Navarrodone
- Record Lydia's approval of the temporary repair, Sep 28. Owner: Luis Navarrodone
- Bring the second boiler bid to Lydia before heating season starts on Oct 15. Owner: Luis Navarroopen
- Confirm the capital coding of the Ashdown Lofts roof membrane repair with the trust accountant. Owner: Teodor Marinescuopen
- Schedule the shop front glazing fitting outside shop hours. Owner: Teodor Marinescuopen
- Confirm the warranty registration for the Apartment 3B water heater at Linwood Terrace. Owner: Luis Navarroopen
- Book the Apartment 5A flooring fitting before the Oct 10 move-in. Owner: Rashida Okonjoopen
- Share the basement drain camera survey report with Lydia. Owner: Luis Navarroopen
Prepared and reviewed by
- Luis NavarroProperty manager, Moorcroft Property Management, prepared this request
- Sandra IlvesDirector of property operations, Moorcroft Property Management, reviews the limits
- Lydia CallowayTrustee, Calloway Family Trust, approver